Revolutionizing R&D Data Accessibility and Quality in Biotech with Advanced Metadata Solutions

Situation

The client, a leading biotechnology company, faced challenges with decentralized data storage across multiple R&D projects. Data from clinical trials and other research efforts were scattered in different locations, making it difficult for scientists to find, access, and reuse important datasets. This resulted in inefficiencies, as teams were sometimes forced to collect new data for projects despite existing data being available but inaccessible. The company sought a solution to make this data easily accessible and usable while adhering to industry standards and regulatory compliance.

Actions

Developed and implemented a metadata standard and control terminology across the organization.
Constructed a centralized R&D data portal to aggregate and standardize data, making it easily accessible and reusable.
Initiated multiple work streams to address specific aspects of the data management challenge, such as setting metadata standards, building the technical infrastructure for the portal, and onboarding various data catalogs.

Results

The program successfully onboarded data from a dozen different systems, increasing dataset availability across the organization.
The quality of the datasets was measured using "FAIR" principles (Findable, Accessible, Interoperable, Reusable), with consistent improvements noted over time. One metric measured was the fairness score, which reached 4.75 out of 5.
The number of datasets available grew exponentially as more systems adopted the standards.
The portal usage also increased, with repeat visitors utilizing the system regularly to find essential data, which streamlined research efforts and reduced redundancies.

Return on Investment

The centralized portal saved the company significant time and costs by preventing the duplication of data collection efforts.
Through data reuse, the company saw a reduction in project timelines and resources needed for new studies.
While the precise monetary savings were difficult to quantify, anecdotal evidence suggested significant operational improvements and time savings across departments.

A professional overseeing a biotech data portal interface on a computer screen

Conclusion

MetaExpert Roy’s leadership in creating a centralized R&D data portal not only improved data accessibility and interoperability but also fostered a more collaborative environment within the biotech company. The adoption of standardized metadata across departments and research organizations allowed for more efficient use of existing datasets, promoting innovation and reducing unnecessary data collection efforts.

Project Details

MetaExpert skills needed:

Project Management
Data Analysis
Change Management
Stakeholder Engagement
Clinical Data Management
Technical Systems Integration

Contract Length: The initial contract was for 6 months but was extended multiple times, ultimately lasting nearly three years.

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